Administrator
a. Uniform
– Assist selling uniform
– Control the uniform stock IN & OUT Form
– Carry out periodical uniform inventory and prepare uniform Order
– Prepare monthly uniform report

b. Manage Meal Service
– Send Menu to parents
– Send confirmed NOS weekly to The Caterer
– Check and confirm Monthly Meal Report

c. Student’s Insurance Management
– Manage students’ insurance record
– Provide information / regular report of students’ movement to insurance authority.
– Follow up with insurance authority for issuance of cards and fees payment.

d. Manage students’ English reports and attendance
– Prepare English Report Card termly and provide translation service from English to Vietnamese if needed
– Send English Report cards to class teachers and filing

e. Attendance Report for staff
– Collect staff’s leave form monthly
– Prepare Student Attendance books for Class teachers and subject teachers
– Calculate teaching hours (attendance) for part-time teachers monthly to send to OM for final reports to HR

f. Manage stationery items / materials
– Receive order from teachers / staff
– Contact vendors to order
– Control the stationery budget

g. Provide translation service
– Translate verbally when being required for meetings by Principal
– Support translating during meeting between foreign parents and class teachers
– Translate newsletter, English monthly and termly comments for Primary (Year 1 to Year 5)
– Other translation when required

h. Other Duties

– Assist with Enrolment / Cashier when needed
– Assist school events
– Assist with purchasing teaching materials for teachers and stuff for school events
– Assist going to other government to submit documents when needed
– Make photocopy of letters, newsletters, documents
– Take photos of events/ activities in school
– Replace the administrative staff in case of their absence
– Undertake other tasks as and when assigned by the Immediate Superior and / or Management

II – Librarian

a. Library Responsibilities
– Process borrowing and returning of all library resources.
– Properly shelves all library materials.
– Cover books with protective plastic.
– Catalogue new resources by entering them into the computer system.
– Receives application for and grants library cards.
– Instructs students and others in library use
– Issues overdue notices and collects all books.
– Conducts full stock take twice a year and student books quarterly.
– Keep all records for receiving and delivering book.
– Repair damaged books.
– Assist with library timetable for class usage.
– Inform Principal/ Administrator any loss of books by students and staffs.
– Work with teachers and students to maintain an orderly atmosphere.
– Maintains a tranquil library environment by reinforcing basic library behavior rules.
– Reinforce the rule of no children in the library without teacher.
– Keep work areas and library neat.
– Decorate the library and maintain all boards.
– Assist teachers and students find resources in the library.

b. Supervise students during reading time
– Control and supervise students during reading time with teacher-in-charge when they have reading periods in the Library.
– Supervise students during break time (roster) (during recess or lunch hours)

c. Other duties
– Attend library training course when required/ assigned by Principal
– Others tasks assigned related to Librarian
– Assist full time with administration and enrolment when school is closed for summer/ break.
– Helps organize special exhibits and other school activities.
– Prepare notice boards and back drops for concerts and school activities.

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